What to Expect After You Reach Out

Hiring a photographer is one of the biggest decisions you’ll make when planning your wedding or elopement. The process for finding, inquiring, and booking a photographer can take time and vary from photographer to photographer. If you’ve landed on this page, we first want to say that we are so happy you’re here! We want to make this wedding experience as easy and enjoyable as possible which is why created this blog. We are going to walk you through our exact booking process to help you know what you can expect from us every step along the way.

Bride and groom standing in the North Cascades during their mountain elopement in Washington

Step 1: Find a Photographer You Love

If you are reading this blog, we hope that you’ve already found a photographer that you love (aka us 😉).

When deciding which photographer to hire, of course, you want to make sure that you love their photos as an artist, but it’s also important to decide whether you connect with them as an individual.

A couple of ways to do this are to first take a look at their website and social media. Do the photos they share tell a story? Do the things they share match what you value on a wedding day? Do they have experience with the type of wedding and/or location you are interested in?

All of these questions are important things to consider as your photographer is so much more than someone who just shows up to photograph you on your wedding day. Oftentimes, when eloping, your photographer is the only vendor who will be with you from start to finish. You’ll be spending the whole day together, so not only do you want to make sure you are a good fit, but you want to know that your photographer is someone you can trust, both with their experience professionally and as someone who will work to tell your story in the most meaningful and authentic way, not just someone who shows up to take good photos.

Bride and groom hold hands during their Dolomite mountain elopement
Bride and groom elopement photos in the Dolomite mountains

Step 2: Send Us Your Inquiry

Once you’ve decided you’re ready to reach out, the next step is to fill out the form on our contact page. This is the best way to get in touch with us and share more about you and the vision you have for your wedding day.

Here are a few tips to consider when filling out the form:

Include as much detail as possible

We loveee hearing our couple’s love stories and the contact form is a great way to learn a bit about you and what is important to you. Feel free to share as much information as you’d like from how you first met to aspects of your relationship that feel important to you to the vision you have for your wedding day. Seriously, this is when oversharing is a good thing 😀

Pay attention to the date

On the contact form, you will see that we ask the question “When do we get the privilege to photograph you guys” as well as whether your date is FIXED or FLEXIBLE. You may already have an idea of when you want to get married (if not, that’s ok too) so this question helps us know the timeframe we are working with as well as what information and dates we can share with you regarding our schedule.

When filling out this section of the form, be sure to specify the year you want to get married. This is a small detail that can be easily missed, but having this information will help us provide you with the most accurate and up-to-date information regarding our availability.

*Pro tip – We typically book weddings and elopements up to 18 months in advance so we recommend that couples inquire as early as possible to secure their preferred date.

Tell us about your dream location

If you have an exact location in mind, let us know. You can share your ideal country, state, national park, or anything that could be helpful.

If you aren’t quite sure where you want to elope, but have a general landscape in mind (mountain, beach, waterfalls, desert, etc.), feel free to include that as well. We have lots of beautiful locations in our back pocket that we can’t wait to share with you and we’ll be right there every step of the way to help you plan and bring your elopement dreams to life!

*Pro Tip – Consider the Weather!

One thing to keep in mind when choosing an elopement location is the weather.

Due to the nature of adventure elopements, most of the weddings we photograph take place outdoors. Because of this, weather can be a huge factor in deciding when and where to get married.

Some locations (particularly mountain landscapes) have a very short accessibility window, meaning there are only about 3 months of good weather to access these beautiful locations. Because of this, we recommend couples reach out to their elopement vendors as early as possible so they can secure a date that would give them the best experience.

Regardless of the location you choose, one common thing about adventure elopements is that we really can’t control Mother Nature. The outdoors are stunning, but we sometimes have to deal with wildfires, road closures, trail closures, etc. While everyone always hopes for the best, we also know how important it is to have backup plans just in case things don’t go according to plan.

If you aren’t sure when the best time of year to elope at your preferred location is, don’t worry. We can provide recommendations based on our past experiences and research.

Lesbian intimate wedding in Oregon at ceremony

Step 3: Schedule a Phone Call with Us

Once you submit the contact form, we will review your inquiry and get back to you with our packages and pricing brochure. We do our best to get back to you within 24 hours, but due to the nature of elopement photography, sometimes we are on the road or photographing other couples, so it can sometimes take a little longer to respond.

In our email, we’ll also include some sample elopement galleries for you to review so you can get an idea of what a full elopement day (or days) with us looks like.

At the end of the email, you will see a link to schedule a call with us. This call will allow us to get to know each other more as well as go over your elopement plans and answer any questions you might have.

Bride and groom hold hands on the coast during their Big Sur elopement

Step 4: Review and Sign Your Proposal and Contract to Make Your Date Official

After the call, we’ll send a recap email of everything we discussed together, including our package recommendation, dates, and location, as well as information regarding the next steps to book with us.

Once you’re ready to move forward, just let us know and we will send you your custom proposal and contract. This step is when you secure your date and make things official.

The contract will have all the important information you need to know about what to expect from us regarding lead times, rescheduling, and cancellations.

Your proposal and contract are valid for 3 days from the date they are sent. We want to make sure you have plenty of time to review this information and make a decision so you don’t have to feel rushed into deciding on the call.

Bride and groom kiss during Olympic National Park elopement

Step 5: Let the Planning Begin

Once your contract is signed and you’ve paid the first deposit, your date is official! (Yay!)

We’ll send you a welcome email with all the information you need to know regarding what to expect during the planning process.

Typically, this email will also include a custom location list, vendor recommendations, as well as an elopement checklist that will help walk you through each step of the elopement planning process. Depending on the location though, we may need a bit more time to do some research and prepare this information.

After the big decisions have been made regarding your wedding date and location, we’ll continue to check in with you from time to time. We are always available to help answer any questions you might have.

Planning an elopement is such a fun process and finding the right photographer is one of the best ways to make sure that your elopement day goes according to your vision and that you have lasting memories and photos that you can share for years to come.

We hope this blog was helpful in guiding you through what to expect when you book with us. If you have any more questions, please feel free to contact us! We are always happy to answer any questions that you might have.

Until then, keep smiling!

– Henry & Sergio

Booking Process FAQs

Planning an elopement or wedding is a huge investment and prices can vary depending on what you want to plan for your day. Our pricing page always has the most up-to-date information regarding what’s included in our elopement packages as well as starting prices for each one. For more detailed information, feel free to get in touch with us using the form on our contact page and we will send you more detailed pricing based on what you are looking for.

Yes! Our typical process is 50% due at the time of booking (this secures your date) with the remaining balance due 1 month prior to your elopement, however, we are happy to break down the remaining balance in smaller increments if that is something you would like.

After you submit our inquiry form, we will get back to you with a link to schedule a phone call. We typically update our availability every two weeks, however during busy season when we are traveling our availability might be more limited so we are happy to connect with you to find a time that works for us both.

Most couples inquire with us between 6-18 months prior to their elopement. We always encourage couples to reach out sooner rather than later to secure their ideal date and location.

We also don’t usually book anything more than two years out. As we saw with COVID, a lot can change within that time so we don’t want to provide you with information that might not be relevant by the time your elopement day arrives.

Absolutely! Once we have an idea of what you are looking for we are happy to provide a list of location recommendations. Whether you have a general location in mind already, or you have a list of things that are important to you (like including guests at your elopement) we will help you come up with the perfect location!

Yes. A majority of the time our couples don’t have any other vendors for their elopement day. We believe that every couple deserves to have a wedding day that they will enjoy and love. Therefore, this is why our job is not only about photographing and documenting your day but also in planning, location scouting, timeline creation, vendor recommendation, and being your resource every step along the way.

Ready to elope? Need our help in finding the most perfect location for you? Need more clarifications?

Henry Tieu & Sergio - Elopement Photographers

Meet Your Intimate Wedding & Elopement Photographers

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